Question 1

What does DecodifAI do?

Accepted Answer

We help Dutch MKB businesses (25-500 employees) implement AI automation that delivers measurable business outcomes. Our services include workflow automation, AI agents, training, and strategic advisory. We focus on practical solutions that make it to production, not just impressive demos.

Question 2

Who are your typical clients?

Accepted Answer

We work with Dutch MKB businesses (25-500 employees) across industries including retail, professional services, manufacturing, and healthcare. Our ideal clients have manual processes eating up their team's time and want practical AI automation that delivers measurable results -- not a science project.

Question 3

What makes DecodifAI different from other AI consultancies?

Accepted Answer

Three things set us apart: First, we target measurable results -- 10+ hours saved per week with a dedicated optimization period included. Second, we transfer knowledge so you are not dependent on us forever, with hands-on training included in every engagement. Third, we offer transparent project-based pricing starting from €997 with no hidden costs.

Question 4

What does your implementation process look like?

Accepted Answer

Our process is streamlined for fast delivery: (1) Discovery -- a free call to identify your highest-impact workflows and define success metrics, (2) Build -- we design, develop, and test the automation, (3) Deploy and Train -- we launch, train your team, and hand over documentation. Timelines depend on the tier: AI Quick Win in 5 business days, Automation Sprint in 2-4 weeks, or AI Transformation in 4-8 weeks.

Question 5

How long does a typical project take?

Accepted Answer

Most projects take 1-8 weeks from kickoff to production deployment. A single workflow automation (Quick Win) can be delivered in 5 business days. Multi-workflow sprints take 2-4 weeks. Comprehensive transformation programs take 4-8 weeks. We always start with a free discovery call to scope your project and give you an accurate timeline.

Question 6

How much of our team's time will this require?

Accepted Answer

Very little. During the discovery phase, we typically need 2-5 hours total from key stakeholders to map your workflows and define requirements. During development, we work independently and check in with you for feedback at key milestones. We assign a dedicated project lead on our side to minimize the time your team needs to invest.

Question 7

What happens after the project is delivered?

Accepted Answer

Every engagement includes knowledge transfer and training so your team can maintain and evolve the solution independently. We also offer an Ongoing AI Optimization plan (€750-€2.000/month) for clients who want continued monitoring, maintenance, and improvement of their automations.

Question 8

How much does an AI implementation cost?

Accepted Answer

Our project-based pricing starts at €997 for a single workflow automation (AI Quick Win), €2.500-€7.500 for a full automation sprint covering 1-3 workflows, and €10.000-€25.000 for a comprehensive AI transformation program. Every project gets a detailed proposal with transparent pricing before you commit.

Question 9

What ROI can I expect?

Accepted Answer

Industry benchmarks suggest 200-400% ROI in the first year for well-implemented AI automation, with payback periods of 4-12 months depending on the use case. Document processing and workflow automation projects tend to have the fastest payback (3-6 months), while larger strategic implementations may take 9-14 months. We provide a detailed ROI projection as part of every proposal based on your specific workflows.

Question 10

Do you offer any guarantees?

Accepted Answer

Yes. We offer a satisfaction guarantee on all engagements. If you are not satisfied with the deliverables at any milestone checkpoint, we will revise the work at no additional cost. We also offer performance-based pricing on select engagements where we tie our compensation to your measurable outcomes.

Question 11

Are there ongoing costs after the project?

Accepted Answer

Ongoing costs depend on your setup. API and compute fees typically run €50-€500/month depending on usage. We offer an optional Ongoing Optimization plan (€750-€2.000/month) that covers monitoring, maintenance, and continuous improvements. We are transparent about all costs upfront so there are no surprises.

Question 12

What AI technologies do you work with?

Accepted Answer

We work with the latest models from OpenAI, Anthropic, and Google, as well as leading open-source models. We also use frameworks like LangChain, vector databases (Pinecone, Weaviate), and cloud infrastructure from AWS, Azure, and Google Cloud. We stay current with every major model release to ensure you always get the best-performing solution for your use case.

Question 13

How do you handle data security and privacy?

Accepted Answer

Security is foundational to everything we build. We implement encryption at rest and in transit, use role-based access controls, and ensure GDPR compliance for all client engagements. We never use your data to train models for other clients.

Question 14

Can you integrate with our existing systems?

Accepted Answer

Yes. We have experience integrating AI solutions with CRMs (Salesforce, HubSpot), ERPs (SAP, Oracle), helpdesk platforms (Zendesk, Intercom), EHR systems, and custom internal tools. Integration planning is a key part of our discovery phase to ensure the AI solution works seamlessly within your existing technology stack.

Question 15

Do we own the code and models you build?

Accepted Answer

Yes, you own everything we build for you. All custom code, trained models, documentation, and configurations are your intellectual property. We provide full source code access and documentation to ensure you have complete control and can maintain the solution independently.

Question 16

How do I know if my organization is ready for AI?

Accepted Answer

You are likely ready if you have a specific business problem you want to solve, access to relevant data (even if it is not perfectly organized), and executive support for the initiative. You do not need to be a tech company or have an existing data science team. We have a free AI Readiness Checklist on our resources page that can help you assess your readiness.

Question 17

What does a discovery call look like?

Accepted Answer

Our discovery calls are free, 30-minute conversations where we learn about your business challenges, discuss potential AI solutions, and give you an honest assessment of whether AI is the right approach. There is no sales pitch and no obligation. We will tell you if we think you are not ready or if another solution would serve you better.

Question 18

Can we start with a small pilot before committing to a larger project?

Accepted Answer

Absolutely. Our AI Quick Win (from €997) is designed exactly for that. We identify one high-impact workflow in a free discovery call, build and deliver it in 5 business days, and you see real results before committing to a larger engagement. Many of our biggest projects started as a single Quick Win.

Frequently Asked Questions

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Frequently Asked Questions

General

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